DDO's-How to Fill the "Grants- in-Aid Institutions Employee Details" on Finance Department Portal

DDO's - How to Fill the "Grants- in-Aid Institutions Employee Details" on fdp.cgg.gov.in Website || Grants- in-Aid Institutions Employee Details || Follow the Instructions for Grants- in-Aid Institutions Employee Details || DDO User Guide for Grants- in-Aid Institutions Employee Details || DDO User Manual For Employee Data Capturing Application || Comprehensive Financial Management System || DDO's-How to Fill the "Grants- in-Aid Institutions Employee Details" on Finance Department Portal

DDO's-How to Fill the "Grants- in-Aid Institutions Employee Details"

Grants- in-Aid Institutions Employee Details
“Grants- in-Aid Institutions Employee Details” screen captures the information about a Grant in Aid employee who is basically appointed in the institutions aided and funded by the Government.

Instructions to be followed while filling up the “Grant in Aid Salary Employee Details”
To fill the “Grant in Aid Salary Employee Details”, please perform the following: Under the Data Entry tab in “Home” page, select “Grant in Aid Salary Employee Details” and follow the below mentioned instructions.

Field No.Field Name Instructions
1. Key Employment Details
1.1Employee IDDDO must enter the “Employee ID” here provided by the DTA/PAO
1.2Employee CategorySelect the “Employee Category” from the drop down menu which contains o Regular o Temporary o Re-Employed o Deputation
1.3Surname (ఇంటిపేరు) DDO must enter the complete “Surname” of the employee as per the service Register
1.4NameDDO must enter the “Full Name” of the employee as per the Service Registers here
1.5Gender o Male o FemaleSelect the employee Gender details from the given options
1.6Father/Husband NameDDO must enter employees “Father/Husband” name depending on the marital status. In case of Female Employee: 1.Enter Father name if employee marital status indicates as single 2. Enter Father name if employee marital status indicates as single 3. Enter Husbands name if employee marital status indicates as married In case of Male Employee: 1. Enter only Father name here
1.7Date of Birth DDO must select the employee “Date of Birth” details as per the Service Register
1.8Marital StatusDDO must select the employee “Marital” status from the drop down menu
1.9Place of BirthDDO must select the District, Mandal and Village details from the drop down menu in the “Place of Birth” field for an employee whose details are being entered
1.1Post/Designation at first appointmentSelect the “Post/Designation at first appointment” of the employee from the drop down menu
1.11Place of Initial AppointmentDDO must select the District, Mandal and Village details from the drop down menu in the Place of Initial Appointment
1.12Initial DepartmentDDO must select the “Initial Department” details from the drop down menu
1.13Details of localization as per presidential orderDDO must select the District, Mandal and Village details from the drop down menu in the “localization as per presidential order” field as per Service Register
1.14Current Designation/PostSelect the “Current Designation/Post” of the employee from the drop down menu
1.15Date of Entry into Service DDO must select the “Date of entry” into the service as per the information in Service Register
1.16Office in Which Employee is WorkingSelect the name of the Office from the drop down menu where employee is working
1.17Head of Account of Salary Select the head of account under which the employee salary is claimed.
1.18Source of FinanceSelect the “Source of Finance Need” from the options available in the drop down menu i.e. for making salaries to the concerned employees.
1.19DDO Code of Drawing OfficerDDO must enter the “DDO Code of Drawing Officer” of the concerned Institution.
1.2Mobile No.DDO must enter the “Mobile number” of the employee which is currently in use.
1.21Personal E-mail: DDO must enter the “Personal E-mail id” of the employee which is currently in use.
1.22Personal ID provided by Department:DDO must provide the Personal ID which is provided by the concerned Department (Example Police/Fire etc.)
1.23Community:DDO must select a community to which an employee belongs from the drop down menu.
2. Salary Details
2.1Scales Applicable Select the “Scale Applicable” for the employee from the drop down menu
2.2Pay ScaleSelect the employee “Pay Scale” from the drop down menu
2.3Current BasicDDO must enter the “Current basic” of the employee here
2.4Next Date of IncrementSelect the “Next Date of Increment” of the employee
2.5Special PayDDO must enter the “Special pay” details of the employee (if applicable)
2.6Personal PayDDO must enter the “Personal pay” details of the employee (if applicable)
2.7Stay in Govt. QuartersCheck in the “Yes” radio button if an employee stays in Govt. quarter, and “No” in case the accommodation is not being utilised
2.8Standard Rent PaidIf the DDO selected yes for field no.2.7, he must enter the “Standard Rent Paid” amount towards the accommodation being used.
3. Bank and Other Key Details
3.1GPF Number DDO enter the “GPF Number” for the employee if the joining date is before 1-Sep-2004
3.2PRAN / CPS NumberDDO must enter the “PRAN / CPS Number” of the employee in case joining date is after 1-Sep-2004
3.3APGLI Number DDO must enter the “APGLI Number” of the employee here
3.4ZPF NumberDDO must enter the “ZPF Number” of the employee here
3.5Aadhar Number DDO must enter the “Aadhar Number” of the employee here
3.6PANDDO must enter the ”PAN Number” of the employee here
3.7Bank NameSelect the “Bank Name” from the drop down menu
3.8District of the Bank BranchSelect the “District for the Bank Branch” from the drop down menu
3.9Bank BranchSelect the Branch details of the Bank from the list of drop down (e.g. Karkhana Branch)
3.1Bank A/C Number for Entry of SalaryDDO must enter the Bank A/C Number. of the Employee here for entry of salary
3.11IFS Code The value in this field will be auto populated upon selecting the Bank Branch details.


Please note the following:
  • Click “Save” button to save the records and update later
  • The Grant in Aid employee details screen appears as shown below
Important Links:

Important Links for Finace Department Portal Website fdp.cgg.gov.in
1GO.334 DDO's Should Submit Online Employee Data
Click here
2Instrutions to DDO's for Online Employee Data Collection
Click here
3CFM Employees Data Capturing Application Uses
Click here
4Office and Employees Online Data Entry Forms
Click here
5DDO User Guide/Manual for Employee Data Capturing Application
Click here


Instructions to be followed while filling up the Below Data Entry on Finance Department Portal
1How to Fill the “Office Address Details”
Click here
2How to Fill the “Subordinate Office Address Details”
Click here
3How to Fill the “Next Higher Office Address Details”
Click here
4How to Fill the “Head of Account Mapping”
Click here
5How to Fill the “Regular Employee Details”
Click here
6How to Fill the “Grant in Aid Salary Employee Details”
Click here
7How to Fill the “Contract Employee Details”
Click here
8How to Fill the “Outsourced Employee Details”
Click here
9How to Fill the “Work Charged Employee Details”
Click here
10How to Fill the “NMR & Others Employee Details”
Click here
11How to Fill the “Home Guards /Anganwadi/ etc”
Click here
12How to Fill the Allowances / Deductions and Dependent Details
Click here
13How to accessing the Employee Search Details and Reports on Finace Department Portal Website
Click here
14General Instructions to DDO's for Data Entry on Finance Department Website
Click here

For more details :Click here
Download Data Entry Forms: Click here

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