Instructions on School Premises Cleaning, Maintenance of Toilets, School Nurseries and SMCs Unspent BalancesMemo.No.Spl/A9/2015, Dt:14.10.15 Instructions of HRD Minister to DEO/POs on Cleaning of school premises,Maintenance of Toilets,School Nurseries and unspent balances available in SMCs, Government Of Andhra Pradesh School Education (SSA) Department Memo.No. Spl/SSA /AP/A9 /2015, Dated:14.10.2015.
APSSA, School Education Dept., – Video Conference held on 14.10.2015 Instructions issued - Reg.
Video Conference conducted by the Hon’ble Minister for HRD and Secretary to Govt., School
Education Dept., A.P, Hyderabad, Dt:14.10.2015.
Following are the instructions issued during Video conference conducted by Hon'ble Minister for Human Resource Development & Secretary to Govt., School Education Department from 12.00 noon to 3.00 pm on 14.10.2015 with officers of Commissioner of School Education, A.P & APSSA, District Educational Officers & Project Officers of SSA and their staff.
I. All the DEOs & POs as well as the staff working under their control are instructed to work in coordination & cooperation with each other and see that the orders issued from higher authorities are carried out properly.
II. They are further instructed that top priority shall be given to maintenance of toilets, cleanliness of school premises, providing drinking water to the students and demolition of dilapidated structures.
III. Instructions issued on Agenda items:
1. Cleaning of school premises:
i) All the schools shall be maintained cleanly. Shrubs & bushes if any in the school premises shall be removed immediately. Where ever there is a necessity of particular machinery for this purpose they are directed to approach the other District Officials through the District Collector/ Local Community and see that the premises/ ground is leveled and cleanliness is maintained.
ii) All the dilapidated structures of school buildings, toilets, compound walls etc which are in unsafe condition shall be demolished/ dismantled immediately and the debris shall be removed and disposed off properly.
iii) The State Project Director, APSSA is instructed to finalize the colour to be coated to the school structures immediately in consultation with the officials and authorities concerned. All the schools shall be colour coated accordingly by the end of the October 2015 or at the most by 1st week of November
2. Construction of toilets:
i) All the DEOs and POs are instructed to complete the construction/ renovation/ repairs of the toilets immediately.
ii) All the Officers concerned are instructed to see that at least one toilet for boys and one toilet for girls shall be available in each and every school.
iii) The Head Masters, MEOs, DEOs, EEs and POs will be held responsible for the deviations found if any.
iv) The photos of all the toilets shall be uploaded in the MHRD website as already directed. This work shall be completed by 21st October 2015.
3. Maintenance of Toilets:
i) All the DEOs and POs are directed to furnish the particulars of arrangements made for maintenance of toilets (in other than the mandals which are already allotted to SERP for maintenance through Proc.Rc.No.1519/Toilet maintenance/ 2015, of SPD, APSSA, Hyderabad Dt:28.09.2015) in the following proforma and upload in the APMHRD website by 17.10.2015 and mail to Planning wing of APSSA (email@example.com)
Name and Address of the school
Name of the Person indentified for cleaning of the toilets
No. of schools allotted to him
Agency to which he/ she belongs (DWACRA, SHG and Any other agency)
Amount of remuneration per month
Cost of consumables per month
They are further instructed to submit their action plan for maintenance of toilets regarding men, material, money and strategy for issuing necessary action in the matter.
a) The DEOs and POs are directed to explore the possibilities of clustering and allotting the schools (minimum 3 to 4 schools wherever possible) within a considerable radius to a single person so as to enable him to visit each school twice a day for financial aviability for both the school and the person.
b) The cost of consumables for cleaning toilets such as acids, bleaching powder, phenol etc shall be met from the School Grant/ Maintenance Grant already released to the School Management Committees of SSA/ RMSA.
c) Preference shall be given to DWACRAs and other Self Help Groups, Cooking agencies if any existing in that particular area in allotting the work of cleaning the toilets.
d) The expenditure towards remuneration to the persons for cleaning toilets may be met from School Grant, Maintenance Grant and unspent balances available in the School Management Committees.
4. School Nurseries:
i) All the DEOs are instructed to identify and upload the particulars of minimum of 1000 schools in each district (in the Forest Department website) where there is a possibility of raising school nursery. They are also directed to approach the District Collector and see that nurseries are raised in all the
schools identified immediately without any further delay so as to maintain cleanliness of toilets as intended from the scheme.
IV. Retrieval of unspent balances available in SMCs:
i) All the DEOs, POs, EEs and Dy.E.Os are instructed to take necessary action for retrieval of unspent balances of APSSA and RMSA schemes available in the accounts of SMCs immediately and remit to the respective accounts of the Head Offices.
ii) It is further directed to halt all the Civil Works for a temporary period until further orders.
iii)The State Project Director, APSSA is requested to send proposals for merger of Societies of
APSSA and RMSA for smooth functioning.
The above instructions are issued for strict compliance and any deviation will be viewed seriously.