CFMS-Employee Data Capturing Application Uses

CFMS-Employee Data Capture Application  Uses:
Finance Department (FD), Government of Andhra Pradesh (GoAP) has spearheaded several IT initiatives for past two decades in order to facilitate its day to day operations. However, these systems have been developed in different operating environments and platforms, resulting in several pockets of information within the State, leading to non-availability of a real time State wide (enterprise) view.

In order to achieve the above, the Government of Andhra Pradesh (GoAP) has decided to introduce a Commercial Off the Shelf (COTS) product based Comprehensive Financial Management System (CFMS) ensuring a “Single source of truth”, with an essential ingredient of providing a seamless interface with internal stakeholders and an efficient mechanism of electronic information sharing with external stakeholders of the FD.

The Government is in the process of operationalising Comprehensive Financial Management System (CFMS) in order to establish state-of-the art IT applications for effective public financial management, for providing seamless and dynamic interface with all stakeholders and facilitate real-time resource management, both financial and human. The CFMS will usher in automation of all government processes relating to preparation of budget, release of funds, incurring of expenditure, processing of bills by the DDOs and the Treasuries, preparation of accounts, maintenance of electronic data, etc.

The Human Resources Management System (HRMS) is also included in the CFMS Project for the benefit of all government employees. The HRMS component of CFMS will automate all processes relating to the entire gamut of monetary and non-monetary entitlements of the employees; assessment of vacancies, recruitment authorisation and electronic registration of all new entrants to public service; preparation of panels for promotion; issues relating to pay fixations, revisions of Pay Scales, etc.; maintenance of Service Registers (E-Service Registers); generation of Pay Rolls and timely payment of retirement benefits, sanction of leave, timely release of increments, etc.,

Human Resource Management System (HRMS)
Human Resources Management covers activities relating to the entire life cycle of an employee right from the recruitment to retirement/ resignation/ separation including post-retirement benefits including payment of pension, GPF, etc. HRMS shall cater all the functionalities relating to employees and pensioners with a view to take its advantage by not only the respective departments but also employees and pensioners with self-service and employee grievance management and also intended to automate several processes relating to the employee service conditions and to expedite settlement of various entitlements of the employees besides providing a reliable database for making accurate projection on the requirement of funds on establishment of each unit. In line with the above, FD, GoAP envisages to design, develop/ customize and deploy HRMS phase – I web based application to capture employee key details, generate the number statement and also to capture the data for the issue of employee health card.
To achieve the same, this application has been designed and developed to capture the employee’s details by the respective DDOs.

Purpose of this document:
This document provides reference documentation and guidance for the use of the application designed and developed for capturing of employee data by the DDOs.
Updates to this manual have been made specific to the application release and its related functionality.
Capturing of data of all existing employees of all categories and their entitlements is essential to provide effective HR services to the employees. For this purpose, the employee data has to be error free and has to be captured at the place of its origin. As data relating to a large number of employees to be uploaded it is felt that the data has to be uploaded by the DDOs/Heads of Office in whose establishment the employees are borne, after checking the accuracy so that only validated data is entered into the database. The Employee Data Capture application has been developed for capturing the accurate data of employees which will be used for HRMS and other benefit schemes of the employees. The employee data would be broadly used for the following purposes
  • The employee information would be used for providing the online information regarding employee service details, benefits and salary details
  • Enrolment to Employee Health Scheme
  • Generation of payroll

About employee data capturing application:
The DDO Guide contains all the essential information for the DDO for usage of the Employee Data Capture Application for the Comprehensive Financial Management System. This manual includes a description of the system functions and capabilities, contingencies and modes of operation, and a step-by-step procedure for system access and use.

Benefits of employee data capturing application:
  • Generation of Health Card under Employee Health Scheme
  • Provides the opportunity to employee to share key details that are not part of Service Register and Pay Bill (Eg. Adhar No. and PAN No. etc.)
  • It will help in providing employee self-service going forward where employee can see all his details online when this data is moved to CFMS
  • DDO will be able to know details of the employee allocation and working in different categories.
  • Payroll generation of all the employees
  • DDOs can access and view all the employee Key details with click of a button.
  • FD, GoAP can have the complete pay-out details of employees with single click of the button.
  • FD, GoAP will have censes of all employee working in different categories in different departments of the Government.
  • An overview of Vacancies filled for the open appointments
  • Proper allocation of Employees as per the jobs available and based on their respective skills
  • This will help in building appropriate budget estimation in logical, consistent, and legible manner
Download Employee Details Form for CFMS : Click here
For more Details: Click here
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