Instructions to DDOs for Online Employees Data Collection through Web-based Application

Instructions to the DDOs for Online  Employees Data Collection

Finance Department – Comprehensive Financial Management System (CFMS) – Human Resources Management under CFMS - Issue of Health Cards to State Government Employees – Online Collection of Employees’ data through Web-based application for implementation of HRMS Module and issue of Health Cards –Instructions to furnish the Data – Orders – Issued.

G.O.Ms.No.334; dt: 13.12.2013
Finance (SMPC.II) Department,
Instructions to the Drawing and Disbursing Officers

1. The DDOs have to login to the website “”  by using their existing log-in ID (DDO code) issued by the Director of Treasuries and Accounts (DTA) using the default password “dataentry”.

2. After the first login the DDO has to change the password and set a new password.  The system has been designed to provide for change of password by the DDOs. They may remember the password and should not disclose to anyone to maintain integrity in dataentry. The DDOs will be held responsible for any errors in dataentry if any passwords are misused or the data is entered without the knowledge of the DDOs.

3. After setting the new password, the DDO has to first enter the details of his own office and the details of the subordinate offices if any and also the details of the next higher office to which the unit office in which the DDO works will report.  He has to complete this within 3 working days, in any case not later than 24.12.2013.

4. After finishing the entry of the above data, the DDO has to go through the user manual available on the website for a better understanding of all the fields of different screens intended to capture the data of different categories of employees.

5. He should download all the forms available on the website and take printouts in sufficient numbers and distribute copies to all the employees with instructions to submit the filled in forms within three working days. The employees may also be instructed to submit the following documents in digital form along with the filled in application:

  • (i) Copy of ICAO-compliant photograph of the employee and of each beneficiary for issue of health cards. 
  • (ii) Copy of Aadhar Card or Aadhar Card enrolment receipt for each beneficiary.
  • (iii) For beneficiaries who are below five years if Aadhar Cards or Aadhar Card enrolment receipts are not available, birth certificate issued by the appropriate authority may be furnished.
  • (iv) In case any family member or dependent suffers any disability, the disability certificate issued by the competent authority has to be submitted.
  • (v) If (ii), (iii) and (iv) documents above are not immediately available, remaining data may be entered without awaiting the documents. In such cases, employee be instructed to submit them before January 31, 2014.
6. The DDO has to verify the details furnished by the employee with the entries available in the Service Register of the employee and authenticate the data to be uploaded. He should countersign each form submitted by the employee before the commencement of the dataentry.

7. After completion of the dataentry the DDO has to take a printout through the application and countersign it duly verifying with the forms submitted by the individuals.  These copies may be given to the individual for confirmation.  If any discrepancy is pointed out by the individual after due verification with the records necessary corrections may be made any time before the data is finally submitted to the Finance Department.  After the data is finally confirmed by the individual his signature may be obtained on the printout.  The DDO may counter sign and send a copy of this to the Treasury Officer/PAO along with the pay bill.

8. The DDO has to prepare a list of all employees under different categories and ensure that relevant forms are supplied to the employees under acknowledgement and ensure that the data of all employees is uploaded.  For this purpose he has to prepare a checklist containing the names, the dates on which forms were given, the dates on which forms were returned, the date of countersignature, the date of dataentry, the date of countersignature of the printout after completion of the dataentry of each employee and the date on which copy of the countersigned forms submitted by the employee and countersigned hard copies of the data entered are sent to the Treasury Officer / PAO.

9. The following helpline numbers were set up for the benefit of the DDOs/ Treasury Officers/ Pay and Accounts Officers/ Employees:
(1) 9573530440 (2) 9963615558 (3) 8374024024 (4) 9989334646 (5) 8008044242 (6) 9000007649 (7) 9951574888 (8) 9810271557 (9) 9010203514 (10) 9010004430.
Important Links for Finance Department Portal Website
GO.334 DDO's Should Submit Online Employee Data
Instrutions to DDO's for Online Employee Data Collection
CFM Employees Data Capturing Application Uses
Office and Employees Online Data Entry Forms
DDO User Guide/Manual for Employee Data Capturing Application
Instructions to be followed while filling up the Below Data Entry on Finance Department Portal
How to Fill the “Office Address Details”
How to Fill the  “Subordinate Office Address Details”
How to Fill the  “Next Higher Office Address Details”
How to Fill the  “Head of Account Mapping”
How to Fill the  “Regular Employee Details”
How to Fill the  “Grant in Aid Salary Employee Details”
How to Fill the  “Contract Employee Details”
How to Fill the  “Outsourced Employee Details”
How to Fill the “Work Charged Employee Details”
How to Fill the  “NMR & Others Employee Details”
How to Fill the  “Home Guards /Anganwadi/ etc”
How to Fill the  Allowances / Deductions and Dependent Details
How to accessing the Employee Search Details and Reports on Finace Department Portal Website
General Instructions to DDO's for Data Entry on Finance Department Website

Read more: GO.334-DDO's Should Submit Online  Employees Data 

Download the "Instructions to DDOs for Online  Employees Data Collection" file: Click here

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  1. sir, I am very happy to see your website in the It is verymuch useful to the teachers and Govt. employees working in the state.
    At the same time this information regarding g.o.'s were so useful to employment seeking personals..
    Thanking You Sir,
    K.Venugopala Sarma
    Principal (F.A.C.)
    Panyam Cemets junior College
    BETHAMCHERLA. 518599. 08518-276219. 9290453533.
    Note: Sir, Pl. mail to me any latest G.O.'s. etc.if possible.

  2. sir
    can i do modification in employee details and dependent details in finance department portal ?
    recently website has changed https:/ to https:/

    in new website dependent details form is not opening
    it gives

    "Gateway Anti-Virus Alert

    This request is blocked by the SonicWALL Gateway Anti-Virus Service. Name: AutoRun.DTBV_2 (Worm)"